Vendors & Flea Market

Indoor vendor and flea market spaces will be available!

Pinball, arcade, and game room items will be welcome, including new and used games, parts, publications, or game room decor items. Vended items and advertising should be presented in a family-friendly manner.

Most spaces will be in the same room as the free play area, so your items will be highly visible to everyone visiting the show.

What Will Be There?

The flea market spaces will include:

  • Pinball games & parts, video arcade games & parts, and some other odds & ends.
Event Space Map

Details & Prices

The total available vendor and flea market spaces:

(Note: the number and size of spaces may be subject to change, as the layout of the room may be adjusted for the 2018 show)

  • Three 20×20 spaces, $65 each. 
  • Twelve 10×6 spaces, $30 each. 10×6 spaces can also be combined in twos to form 10×16 (2 spaces), 21×6 (2 spaces), or 21×16 (4 spaces). Discounts will be applied when combining spaces.
  • Four hallway spaces, $25 each. Two of these spaces have electricity available. For these spaces, stand-up arcade games and items that can fit on tables only–no pinball machines or other items with a deeper footprint than a video arcade game will be allowed.

Each space will include two folding chairs. There are only ten 6ft folding tables and three 8ft folding tables currently available. Tables provided by the show are limited to one per space at registration, and as-requested during the show if there are leftovers. If you would like one of these tables, please indicate this on registration form, otherwise it will be assumed that you will not need a table provided by the show. There is no additional charge for tables or chairs. You are welcome to bring your own tables and chairs in addition to or in lieu of what is provided by the show.

Electricity will only be available for two hallway spaces. However, there will be a designated test area provided in the show space.

Vehicles will not be permitted inside the building. However, there will be a set of double doors at the rear of the building which can be used for loading items/games into the show.

Generators are not permitted. Power cords may not cross aisles/walkways, as they may become a tripping hazard.

If a game was purchased from a vendor or flea market space, the game may be removed at any time and will not be subject to an early removal fee.

Event Space Map

Registration

Vendor/Flea Market Registration
  1. (required)
  2. (required)
  3. (valid email required)
  4. (required)
  5. (required)
  6. (required)
 

When Can I Bring My Items/Games?

The best time to bring your items/games is during the designated setup time on Friday from 9AM to 2PM. After that, the doors will then open to the public at 2PM. Saturday will have an abbreviated setup time from 9AM to 10AM, and the doors will open to the public at 10AM.

If you are a vendor or are bringing multiple games, additional setup time can be made available on Thursday upon request.

Coming early gives you the opportunity to meet and connect with other collectors who are also bringing games.

The overall show schedule is as follows:

Day Time Description
Thu, 8/9 Setup, special request only
Fri, 8/10 9AM-2PM Check-In & Setup
2PM-10PM The Show;
Early Removal Fees apply until 7pm for Free Play games
Sat, 8/11 9AM-10AM Check-In & Setup
10AM-9PM The Show;
Early Removal Fees apply until 7pm for Free Play games
3PM Best In Show Awards
7PM Free Play Raffle; at check-in table
9PM-12AM Breakdown
Sun, 8/12 9AM-2PM Breakdown

How Do I Check In?

Event staff will take your name, and once the fee for the space has been paid, they will direct you to where you can set up.

Each day will have a different wrist band, so please be sure to visit the check-in table each day that you are set up at the show.

Where Do I Load In?

There is usually activity at the front of the building, so loading will need to happen at the rear entrance at the back of the building, which opens directly onto the show floor.

To get there, first drive to the left side of the building. Then drive past the parking spaces on the side of the building and around to the back of the building.

Note that the blacktop has an unfinished surface in this section, which means it is rough, a little uneven, and has some gravel. When lowering a game to the ground, it might be best to put it down on a sheet of cardboard or plywood. A lift cart with small will have trouble rolling on this surface, and is not recommended. However, using a hand truck will work fine, and once a game is on a hand truck, it can be brought straight in through the solid metal doors near the middle of the building. A hand truck or two will be available to borrow at the show.

The opening for the doors is 70″ wide.

Once you have finished loading your games/item into the building, we would ask that prior to setting up your space that you please relocate your vehicle to another area of the parking lot, in order to make room for others who are also loading in games/items into the rear of the building.

If you have rubber feet/footies/castors for your game, please bring them. The show floor is wood and may cause the games to slide around. Rubber pads will be provided if you do not already have rubber feet/footies/castors.

Event break-down will happen from 9PM to Midnight on Saturday night, and 9AM to 2PM on Sunday morning. If you are unable to finish packing up on Saturday night, we will ask you to finish on Sunday. All games and belongings will need to be completely removed from the show floor by Sunday at 2PM.

Saratoga YMCA Directions for Loading

What If I Need To Cancel?

We understand that not everything goes as originally planned. If you need to back out for any reason, please let us know as soon as possible on the Contact Us page.

Disclaimer

While it is extremely rare, please note that any damage or vandalism that might occur to your items/game(s) during transport to/from the show or while at the show will be your sole responsibility. Any missing items, broken parts or component/board failures are also your sole responsibility. Neither the show staff nor the Saratoga Regional YMCA will be held responsible for any problems or damage or your items/game(s).

That said, Please alert staff to anyone seen being rough with and/or causing damage to any games/items. We can assist in documenting the incident, requesting security footage, and removing the individual(s) involved if necessary.