Game Registration

Thank you for considering bringing your games to the show! A show can’t happen without the generosity of collectors sharing their games with others to enjoy.

By bringing a clean, working game to the show for free play, you will get in FREE and be entered into the Free Play Raffle for a chance to win one of the six $25 gift certificates available! There are four $25 Pinball Life gift certificates and two $25 Pinitech gift certificates that a raffle winner can choose from. Additionally, a winner can also choose a Pabst Can Cruhsher foam insulation can holder or 1970s classic Stern parts catalog. Each game you bring will count as a raffle entry, so bringing more than one game will increase your chances of winning.

Anyone who registers a game before midnight on Wednesday 8/9 will be eligible for the $100 Free Play Grand Prize Raffle from Pinitech or a refurbished Bally (AS-2518-14) lamp board! The $100 Pinitech gift certificate can be used for any Pinitech products found on Pinitech.com (excluding 3rd-party products). Pinitech has various diagnostic tools, NVRAM, EPROM adapters, and classic Bally/Stern LED displays, and the Gottlieb System 80B Piggy Deux adapter.

You are also welcome to offer your game for sale, if you wish to sell it.

Arcade games, bowlers, shuffle alleys, skee ball, and chexx hockey games are also welcome at the show, but pinball machines are the main focus. If there is overflow, priority will be given to pinball machines and large-sized arcade games. There will be a limit of 50 games for the show this year. Flea market spaces are also available!

Register Your Game!

To help keep track of the games that will be at the show, everyone who plans to bring games is encouraged to register their game(s). Also, by registering a game, the check-in process will be easy, and a game card with the information you provided will already be printed and waiting for you at the check-in table.

Game Registration
  1. (required)
  2. (required)
  3. (valid email required)
  4. (required)
  5. (required)
 

A list of games that have been registered is available here.

Stuff to Bring

Don’t forget your keys, legs, backbox/leg bolts, and tools!

If you have rubber feet/footies/castors for your game, please bring them. The show floor is wood and may cause the games to slide around. Rubber pads will be provided if you do not already have rubber feet/footies/castors.

What If My Game Doesn’t Support Free Play?

For the games that cannot set free play in the pricing settings, either set a replay score that is very low and easily achieved and then load the game with credits, or install a stacking switch on the start button, or install a button a that simulates inserting a coin or adds a credit.

On electromechanical games that have a credit unit and replay button, find the switch that opens when the credits are at zero and modify that switch so that it is always closed.

For help on how to enable or add free play options on various games, be sure to visit the free play guide on pinwiki.com

When Can I Bring My Game?

The best time to bring your games is during the designated setup times on Friday from 7PM to 10PM, and Saturday from 8AM to 11AM. After that, the doors will then open to the public at 11AM.

Coming early gives you the opportunity to meet and connect with other collectors who are also bringing games.

The overall show schedule is as follows:

Fri, 8/11 Sat, 8/12 Sun, 8/13
7pm-10pm 8am-11am 11am-7pm 7pm-9pm 9pm-11pm 8am-12pm
Setup & Check-In Setup & Check-In The Show,
Early Removal Fees
Apply for Free Play
The Show,
Early Removals End
for Free Play
Breakdown Breakdown

Where Do I Load In?

There is usually activity at the front of the building, so loading will need to happen at the rear entrance at the back of the building, which opens directly onto the show floor.

To get there, first drive to the left side of the building. Then drive past the parking spaces on the side of the building and around to the back of the building.

Note that the blacktop has an unfinished surface in this section, which means it is rough, a little uneven, and has some gravel. When lowering your game to the ground, it might be best to put it down on a sheet of cardboard or plywood. A lift cart with small wheels will have trouble rolling on this surface, and is not recommended. However, hand trucks will work fine, and once the game is on a hand truck, it can be brought straight in through the solid metal doors near the middle of the building. A hand truck or two will be available to borrow at the show.

The opening for the doors is 70″ wide.

Once you have finished loading your game into the building, we would ask that prior to setting up your game that you please relocate your vehicle to another area of the parking lot, in order to make room for others who are also loading in games into the rear of the building.

Saratoga YMCA Directions for Loading
Event Space Map

 

How Do I Check In?

Event staff will take your name and name(s) of the games and direct you to where they can be placed. Games are placed at our discretion and may include special clusters of related games or spaced out so as not to have too many power hungry games on the same electrical circuit.

Each game will be given an identification card, where you can mark whether or not the game is for sale. Please include your phone number on the card so you can be contacted in case your game needs attention or repairs.

We reserve the right to verify that the game is clean and in good working order. Games with visible wear or cosmetic issues are perfectly acceptable.

All games must have a 3-prong grounded power plug and must actually be grounded. Early EM games with a 2-prong plug will be evaluated on a case-by-case basis.

Additional power strips cannot be plugged into the provided strips/outlets for additional games for safety reasons and to ensure that the games on each electrical circuit can receive an adequate supply of power.  A power strip can be used temporarily for soldering or test equipment, but must be removed once the repair has been completed.

For safety, extension cords cannot cross walkways, as they can be tripping hazards.

Game Volume

The volume on electronic games will usually need to be increased while at the show. Keep in mind that a show is usually a much louder environment than a quiet game room because of the number of people in attendance and the number of games being played simultaneously. If a game’s call-outs are not audible, that can greatly detract from the game play experience. Also keep in mind that a game shouldn’t be loud enough to be clearly heard across the room; this can detract from the game play experience for other games nearby.

How Do I Check Out And Remove A Game?

You can remove the game after 7PM without incurring an early-removal charge. But we strongly request that all games stay at the show for the entire event. Without games at the show, there is no show.

Before turning off your game, please contact a staff member to let them know you will be packing up, and they may take necessary steps to verify ownership and address any early removal fees (if applicable).

Once you have checked-out, your game can go through the same rear doors that were used to load the game into the show.

Event break-down will happen between 9PM and 11PM on Saturday night, and 8AM to noon on Sunday morning. All games will need to be completely removed by Sunday at noon.

What Is Early Removal?

If the game needs to be removed before 7PM due to it being sold (and the new owner does not elect to leave it in the room on free play), travel constraints, etc., then a $25 early-removal fee will apply.

A staff member will need to sign off on the early removal on the back of your game identification card once the early removal fee has been paid. Event staff may refer to the identifier card on the game and may take necessary steps to verify ownership before removal.

If a game was purchased from a vendor or flea market space, the game may be removed at any time and will not be subject to an early removal fee.

What If I Need To Remove Or Substitute A Different Game?

We understand that not everything goes as originally planned. If you know about the substitution before the day of the show, please use the game registration form to add the new game, and make a note in the comments area about which game(s) will not be coming. If it is the night before or day of the show, just bring the game and notify the event staff of the change at check-in.

If you need to remove a game entirely, please let us know by using the Contact Us page.

Free Play Raffle Details

By bringing a clean, working game to the show for free play, you will be entered into the Free Play Raffle for a chance to win one of the six $25 gift certificates available! There are four $25 Pinball Life gift certificates and two $25 Pinitech gift certificates that a raffle winner can choose from. Additionally, a winner can also choose from a Pabst Can Cruhsher foam insulation can holder or 1970s classic Stern parts catalog.

Each game you bring will count as a raffle entry, so bringing more than one game will increase your chances of winning.

Additionally, anyone who registers a game before midnight on Wednesday 8/9 will be eligible for the $100 Free Play Grand Prize Raffle from Pinitech or a refurbished Bally (AS-2518-14) lamp board! The $100 Pinitech gift certificate can be used for any Pinitech products found on Pinitech.com (excluding 3rd-party products). Pinitech has various diagnostic tools, NVRAM, EPROM adapters, and classic Bally/Stern LED displays, and the Gottlieb System 80B Piggy Deux adapter.

Gift certificates will be limited to one per winner. The gift certificate will be awarded to the person who originally registered the game.

The raffle drawing will happen just after 7PM.

 

Disclaimer

While it is extremely rare, please note that any damage or vandalism that might occur to your game(s) during transport to/from the show or while at the show will be your sole responsibility. Any missing items, broken parts, or component/board failures are also your sole responsibility. Neither the show staff nor the Saratoga Regional YMCA will be held responsible for any problems or damage or your game(s).

That said, please alert staff to anyone seen being rough with and/or causing damage to any games . We can assist in documenting the incident, requesting security footage, and removing the individual(s) involved if necessary.